Privacy Policy

Napanee JR Hawks

Effective Date: January 13, 2025.

The Napanee JR Hawks Rep Basketball Team (“Napanee JR Hawks,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in compliance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

1. Information We Collect
We may collect the following types of personal information from players, parents, guardians, and other individuals:

    • Contact Information: Name, address, phone number, and email address.

    • Player Information: Date of birth, health information (e.g., allergies or medical conditions for emergency purposes), and team participation details.

    • Payment Information: Financial details for registration fees and other team-related expenses.

    • Media: Photos or videos of players and teams for promotional or team-related purposes.

2. How We Use Your Information
We use personal information for the following purposes:

    • To manage team registration and participation.

    • To communicate important updates about games, practices, and events.

    • To collect fees and issue receipts.

    • To ensure the health and safety of players.

    • To promote the team through media, such as newsletters, social media, and the website.

3. Sharing Your Information
We do not sell or rent personal information to third parties. However, we may share information:

    • With team staff and coaches for organizational purposes.

    • With relevant organizations such as Basketball Ontario for registration and compliance.

    • To comply with legal obligations, such as law enforcement requests.

    • With your consent or as otherwise required by law.

4. Media and Consent
Photos and videos of players may be taken during games, practices, and events. These may be used on our website, social media pages, or promotional materials. If you do not consent to the use of your or your child’s likeness for such purposes, please contact us at napaneejrhawks@gmail.com.

5. Security of Your Information
We implement reasonable administrative, technical, and physical safeguards to protect your personal information against loss, theft, unauthorized access, disclosure, or misuse.

6. Retention of Information
We retain personal information only as long as necessary for the purposes outlined in this policy or as required by law.

7. Access and Updates to Personal Information
You have the right to access, update, or correct your personal information. To make a request, please contact us at napaneejrhawks@gmail.com.

8. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on our website, and the updated policy will include the effective date.

9. Contact Us
If you have any questions, concerns, or complaints about this Privacy Policy or the handling of your personal information, please contact us:

Napanee JR Hawks
Email: napaneejrhawks@gmail.com

By participating in Napanee JR Hawks activities, you acknowledge that you have read and understood this Privacy Policy.